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Excel is the most used spreadsheet application. Hardly there would be someone in your workplace who doesn't use Excel to perform tasks. It is easy to use Excel and fun if you like working on it and trying different tricks and tools. When it comes to achieving the assigned tasks, what matters is productivity, how much work can you do, and how much time.


Here are five tips to increase productivity in Excel:

  • Shortcuts

Using keyboard shortcuts makes you productive and saves you time going back and forth, clicking the keys and mouse to perform various tasks. Shortcuts like scrolling between sheets/ workbooks, movement between cells, inserting charts and graphs, etc. All these shortcuts help save a lot of time when added in totality.

  • Named Ranges

Named ranges refer to the cells provided a name for further usage in the workbook. It is a well-known fact that remembering ranges can be challenging at times. What is easier to remember, cell range S123:S2345 or Sales 2019? The answer will be "Sales 2019". Therefore, when working on massive data sets, it is recommended to use named ranges to save time and effort.

  • Status bar function

Sum, Average, Count, Min, Max. If you want to find these for a selected range, you need not use the formulas to calculate them. All you need to do is look at the status bar in your sheet's right-side corner and have these calculated automatically.

  • Freezing

Excel has beautiful features to freeze rows and columns. Let's say you freeze row 1, and now when you scroll down to the 100th or 1000th row, you will still have the contents in row one frozen to have a look. Freeze panes are used when one has substantial data files, and scrolling back and forth is problematic. Therefore, Freezing helps save time to process and understand large data sets.

  • Templates

We often create files, charts, or reports that are used repeatedly every time we spend time making them. In this case, you have to create a sketch of what you want in Excel and save it as a template to use in the future without wasting time creating the basics again.

Excel can sometimes be time-consuming, but the more you work on it, the more you learn it. Try using the five tips to increase productivity in Excel, and let us know in the comment section which helped you the most.

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