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When the employer appoints you as an employee, he sets high hopes for you, relating to your capabilities, potential, efficiency to perform different tasks, etc. As an employee, it is your responsibility to meet the employer's expectations and surprise him now and then. We are all familiar with the fact that Excel is widely used in almost every industry and business.

5 Effective Excel Techniques for Professional Use

Here are 5 Excel techniques for the workplace to perform tasks effectively. 

  • Keyboard Shortcuts

Efficiency in task execution necessitates minimizing the time required. You must be familiar with the Excel keyboard and mouse shortcuts to use it. We all are used to shortcuts like cut, copy, and paste, but the workplace requires you to excel in Excel formulas beyond that. Shortcuts include shifting quickly between multiple sheets, inserting/deleting columns or rows, flash filling, repeating similar actions, etc. Although, as a beginner, you might take some time to get used to these shortcuts, in the end, what matters is that your efficiency in performing tasks increases drastically. 

  • Paste Special

We are all familiar with Excel's cut, copy, and paste function. But many times, there's a situation when we copy the data but only want to paste the formula, values, formats, images, etc. In such scenarios, we use the unique feature of Excel to paste. All you need to do is select the data> copy it > right click> paste special> choose the option you desire, and you are done. 

  • Tables

Tables in Excel help to organize the data systematically. While creating tables is easy enough, also be acquainted with Pivot tables. Pivot tables help to create, arrange, sort and perform various other functions with the data. To insert a table, the shortcut key is CTRL+T; for a pivot table, it is ALT+N+V. Under a Pivot table, you can easily organize the original table columns and fields into rows and vice versa. It also helps to calculate sum, count, min, max, average and several other functions with just a few clicks. 

  • Conditional Formatting

The role that conditional formatting plays in making the data understandable is remarkable. Understanding the concept and appropriate usage of conditional formatting is very important for an employee. Conditional formatting makes presenting the data to the users more accessible, providing a better understandability.  

  • Graphs 

Graphs help visualize the data presented in the huge Excel sheets. By introducing a graph, you can make the information readily available to the stakeholders. However, you must use the right graph with the correct data at the right time. Creating dynamic, elegant, and easily understandable graphs is essential in improving the data presentation. 

To grow in a workplace in such a competitive environment is challenging. Therefore, learning some Excel skills that will make you stand out from the rest is essential. Try learning the 5 Excel techniques mentioned above at work, and let us know in the comments section how they helped you grow.



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